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Invoicing Assistant posted by Questech Recruitment Ltd

6 days left to apply
Full Time

Job Description

Invoicing Assistant


Sheffield, South Yorkshire

28/10/2019 (10:11) Just Added

Questech Recruitment Ltd


My client is looking for an experienced Invoicing Assistant to join their team in Sheffield, South Yorkshire.

Working on a 12-month fixed term contract basis, the Invoicing Assistant will take responsibility for all aspects of home/export invoice documentation and company financial records through various business systems. The postholder will help towards the business cash flow and stock management positions.

The Invoicing Assistant is a key member of the Transactions team and is responsible for the creation, processing and recording of financial data and customer documentation in a timely and accurate manner.


* Processing and issuing all customer invoices, accurately and within an appropriate timeframe
* Issuing and processing export customers' invoices and documentation, accurately and in an appropriate time frame, working closely within the business shipping/logistic department
* Processing Home & Export manual financial transactions/invoices, such as Credit notes and supplementary invoices, accurately and in an appropriate time frame
* Ensuring all despatched material is invoiced within 24 hours where possible
* Reconciling financial records and reports between inter-company systems from despatch to sales ledger, ensuring all records have been captured
* Distributing all customer documentation by international post or courier, ensuring payments are made to the business on time
* Working effectively within the transactions department and supporting the finance function when needed
* Liaising with the procurement department to ensure all non-steel despatch information is provided for invoicing
* Ensuring all period end tasks are carried out in a timely and accurate manner
* Supporting the cash collection department, ensuring information is readily available to help match all relevant transactions to payments coming into the business
* Ensuring all Master data management tasks are administered accurately
* Liaising with the commercial and customer service departments
* Providing administrative support to the Transactions manager
* Investigating and responding to transactional/documentation queries and issues, providing a professional service to internal and external customers at all times
* Identifying, rectifying, and following up on errors and causes of errors while managing the quality and development of financial systems and processes to provide a professional service and prevent recurring problems
* Complying with audit requirements within the Finance function
* Maintaining and developing relationships with all other business departments, field agents, shipping lines and external customers


The successful candidate will have a high standard of general education, as well as previous accounting transaction experience. Candidates who have previous experience of working with SAP will be at an advantage. Strong team working and relationship building skills and ability to prioritise own workload is essential.


* 35 days holiday
* Up to 16% combined pension contribution
* Access to Occupational Health
* Career progression


Start Date

Contract Length
12 Month FTC



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