The Finance Personal Assistant is a standalone role responsible for administrative and organisational support to 2 VP’s within the Finance team in London. cooperating closely with the Finance leadership as required and reporting directly to Senior Vice President, FP&A based in London.
Key Responsibilities: Provide full confidential and professional administrative and organisational support to Finance VP’s, with the ability to judge priorities and proactively work with many conflicting demands. Working in a pressurised environment with conflicting priorities and without supervision Excellent customer service and interpersonal skills for effective communication with a wide range of contacts Ability to multi-task. prioritise and balance conflicting demands, using own initiative to resolve problems and managing own workload within agreed deadlines Efficient management of multiple diaries and the booking and facilitating of all types of meetings, including arranging global video and telephone conference calls, team meetings and conferences. Proactive organisation and coordination of business trips, including booking and arranging travel, visas, transport and accommodation. Processing purchase orders, invoices and expense claims using company specific systems. Collate and produce high standard documents for a variety of forums including team and management meetings, other meetings, reports and publications. Participation in current department projects, activities and other tasks as delegated by the Manager. Support administration and documentation relating to general people management of the team, e.g. holiday request approvals, expenses approvals, travel-related approvals. Implement and maintain accurate records and up to date filing systems and databases. Proactively identify where additional support can be given to the Finance VP’s
Experience and Skills: Relevant experience of providing PA and administrative support to a team gained in a complex fast paced environment Ability to manage conflicting demands / multi tasking First class organisational skills with excellent attention to detail and a high degree of accuracy Intermediate/advanced computer literacy with excellent practical knowledge and skills in using a range of Microsoft software applications, including Word, Excel, Outlook and Powerpoint Target-oriented and self-dependent working style Ability to think on your feet Driving for results in multi-site & multi-lingual teams
As an inclusive employer, Brambles wants to see every candidate performing at their best throughout the job application process, interview process and whilst at work. We therefore encourage you to inform your Talent Acquisition Partner of any reasonable adjustments you might need to enable this to happen.
Preferred Level of Work Experience
5 - 7 years
- Interpersonal Skills
- Booking (Sales)
- Computer Literacy