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Senior HR & Systems Administrator posted by Networx

£30,000 to £35,000 per annum

Job Description

The Opportunity:

Menzies LLP is currently looking for a talented HR Systems Administrator to join our growing & dynamic firm as our new Senior HR Systems Administrator. This is a key position which will be based 2 days in our Woking office in Surrey and 3 days a week on our clients site in Victoria (central London).

Menzies People Solutions provide outsourced HR services to privately owned companies.

We are proud of the close relationship we have with our clients, most of whom also rely on Menzies LLP for a range of other accounting and advisory services.

Menzies LLP is a top business and advisory firm, we have 40 partners and over 400 members of staff based across offices in Woking, Fareham, Leatherhead, Farnborough, Heathrow, Central London and Cardiff.

The Menzies People Solutions team is based in Woking, Surrey. We are small team but work closely with colleagues in payroll, employee benefits, employment taxes and other internal teams to provide comprehensive and bespoke solutions for our clients.In the main our work covers:

HR systems and admin
Employee relations advice and case management
Leadership development and training
Employee engagement

Much of our work is with retained clients who rely on our support on a daily basis, but we also manage strategic projects and are always taking on board new clients and new work. It is therefore a varied and exciting area of work and we are a growing part of the company.

The Role

Because of our growth we are looking for an excellent HR administrator to join the team.The role – at least for the time being – would be split between a client site in London and our own base in Woking:

Client Site – This is a long standing, key client of Menzies and a dynamic, growing group of companies who currently employ c150 people.They need someone on site for 2-3 days per week to manage their HR systems and admin work.The beauty of being part of the Menzies team is that you can ‘own’ this client relationship but with the backup and support of the wider team.They are based in central London but your travel costs would be met.

Back at Menzies in Woking, you would utilize the same systems and skills to assist a wider set of clients with their HR admin requirements.We operate to a clear and professional model where we map each client’s HR admin processes and create service level agreements that determine who will do what and when!Your role will be to ensure that client requirements are met to a high level of quality so that they continue to appreciate the efficiency and expertise that we provide to them.

Key tasks and responsibilities in respect of all clients (including on Client site) include:

Provide system admin / expert user services for clients using our supported HR IT system (PeopleHR), including:

Process starters and leavers, pay changes, job changes, sick absence records etc.
Build system queries and provide reports to clients or help them to do so themselves.
Configure the system to automate processes by, for example, creating new fields, forms and alerts.
Export payroll reports and upload payslips for Menzies Payroll clients, liaising with the Payroll team as appropriate.

Manage ‘off line’ aspects of HR Admin for clients e.g:

Prepare and issue offer letters and contracts of employment to new staff
Coordinate new employee data collection and system set-up
Take up references
Prepare ad hoc letters confirming employee status changes
Process leaver details and prepare correspondence

Respond to queries on the application of HR policies and procedures e.g. maternity, absence or performance management.
Identify potential risks or opportunities involved with the client’s ways of working and highlight to the client or colleagues as appropriate.
Support HR system and admin implementations for new clients.

Additionally with specific regard to the Client site:

Co-ordinate all changes required for the monthly payroll.
Co-ordinate the performance appraisal process and record completion on PeopleHR.
Answer questions and support employees whenever appropriate and effectively manage queries and follow up action.

Menzies Offer:

Come and work for a recognized employer of choice, where we can offer you a dynamic and rewarding environment with exposure to a diverse range of clients and industry sectors. Our package and benefits are very competitive and work life balance is part of our company culture, we have office locations in London, Surrey, Hampshire and Cardiff and we are a strong believer in developing our staff throughout their career:

Competitive base salary
25 days annual leave entitlement a year (plus bank holidays)
Private Medical Cover
Life Assurance
Group Income Protection
Employer contribution & matching pension scheme
Flexible working policy
Each office location has agreements with local businesses which offer great discounts
Learning and Development opportunities throughout your Menzies career
CSR Program & Social Events - each office will be involved in various charity and sporting activities to help raise the brand profile and give back to the local community
Employee Assistance Program - our EAP is available for all Menzies employees. As well as being a confidential support line, it also offers practical financial and life management advice 24 /7 and is completely confidential.

Required Skills & Attributes:

Eligibility to work in the UK without any restrictions.
Must fit with our 'BRIGHT' values!

Skills and Experience

The following skills and experience are essential for the role:

HR Admin – an excellent track record of managing HR specific administration processes across a large workforce.
HR Systems – a high level user capability (system administrator / expert user) of cloud based HR technology. This must include the use of advanced features of the technology.
Process Orientation – a strong preference for organised systems and procedures and a strong track record of implementing efficient and streamlined processes.
Client Relations – excellent rapport building and communication skills both in person and in writing.
Service Orientation – a constructive and helpful attitude; an enthusiasm to identify / understand client need and deliver in the best way possible.
Organisation skills – the ability to prioritise and track a high number of tasks to be done across numerous client groups, set reasonable expectations, deliver against commitments made and keep clients and colleagues updated on progress as necessary.

The following skills and experience would be ideal, but not essential as training will be provided:

Working in an outsourced HR / consultancy / professional services environment.
Experience of using PeopleHR software.
Employee Relations – advising on HR policy, legal compliance and best practice
HR system implementations.
Process mapping.

How to Apply:

If you believe you have the required skills and attributes to be our new Senior HR Systems Administrator then apply online ASAP.


When we require external assistance with our vacancies we will reach out to our PSL supply chain, please be aware we operate a very strict PSL policy with close relationships with our suppliers and cannot respond to agencies outside of the PSL and we do not accept speculative CV's as an introduction. Please do not contact individual hiring managers or the Talent Acquisition team.



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